1522 Brookhollow Dr #1, Santa Ana, CA 92705|(714) 937-2994|info@spja.org

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Announcements

SPJA 2019 Board of Directors Election Begins!

This notice is to announce that we are accepting applications for the Board of Directors and Membership Committee. If you wish to apply please email MemCom@spja.org and attach your resume along with any other information you'd like us to consider. Please make your submissions by Oct 11th 2018.
 
If you have any questions please contact MemCom@spja.org
 

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Careers

Administrative Assistant to Senior Director of Operations

The Administrative Assistant acts as administrative support to the Senior Director of Operations for SPJA by performing the following duties:

  • Secretarial Duties: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Create presentations and reports requested.
  • Time Management: Conserves the Senior Director of Operations’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Communications: Maintain an efficient flow of information between all levels of the Senior Director of Operations’ internal and external contacts on a wide spectrum of the organization’s plans and priorities.
  • Editing: Reviews, proofreads, and formats all correspondence prepared by the Senior Director of Operations to ensure accuracy and completeness as well as consistency with organizational policy.
  • Calendar Management: Maintains Senior Director of Operations’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Confidentiality Protection: Maintains confidence and protects the organization by keeping information confidential.
  • Expense Reports: Collecting and organizing Senior Director of Operations’ receipts in compliance with finance policies and procedures. Ensuring expenses are recorded up to date within one week of purchase.
  • Travel Booking: Coordinates Senior Director of Operations’ travel needs with SPJA identified travel agency ensuring.
  • Notes: Takes notes on behalf of the Senior Director of Operations. Provides historical reference when applicable.
  • Reception: Act as back up to existing SPJA receptionist including duties such as general office clean up, resource calendar management, and office errands.
  • Other duties as assigned.

Requirements:

  • Ability to work amicably with personalities while managing professionalism.
  • Above average interpersonal skills and ability to comfortably engage conversation with a variety of individuals.
  • Strong written and oral communication.
  • High adaptability to changing needs.
  • Consistent demonstration of quality of work and good judgement.
  • Must maintain professionalism and act with high integrity.
  • Must be available to work a non-traditional work schedule.
  • Must have excellent time management, the ability to prioritize tasks effectively and work under strict deadlines.
  • Must be strong in Excel, PowerPoint, and Word.
  • Experience with financial teams, reporting and budgeting a plus.
  • Must be able to lift up to 30 lbs.
  • Up to 20% travel required.
  • Must be able to perform required tasks at convention away from the SPJA office.

Location: Santa Ana, CA 

To apply, please click here!

Controller

Play a key role in supporting the SPJA and its events including, for example, Project Anime and the largest Japanese Anime Convention in Northern America - Anime Expo!   Advance in your career as we continue to grow!

The Controller manages SPJA's accounting department providing information, primarily financial in nature, about all company activities that will assist senior management in making educated economic decisions about the company's future.  Essential functions include, but are not limited to:

  1. Oversee the activities of the corporate accounting department for the accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements and annual audits and annual budgets.
  2. Oversee the activities of accounts payable, ensuring the accurate and timely processing of accounts payable, purchase orders, petty cash, core employee expense reports, and cash control.
  3. Oversee the activities of account receivable to ensure the accurate and timely management of all accounts receivable aging components including invoicing, cash receipts application, etc.
  4. Assure corporate income tax compliance to assure the accurate and timely completion of all corporate income tax returns taking full advantage of all favorable tax codes.
  5. Establish and maintain systems and controls that verify the integrity of all systems, processes and data, and enhance the company's value.
  6. Respond to Senior Management as assigned with accurate and timely work to facilitate their financial needs.
  7. Participate in a wide variety of special projects and compile a variety of special reports.
  8. Communicate with co-workers, management, clients and others in a courteous and professional manner.
  9. Conform with and abide by all regulations, policies, work procedures and instructions.
  10. Manage Accounting Department (4-6 employees).

The controller must be consistently act with a high level of competence in the following areas:

  1. Financial Management.
  2. Technical Capacity.
  3. Performance Management.
  4. Ethical Conduct.
  5. Communication Proficiency.
  6. Personal Effectiveness/Credibility.

The controller must also meet the following education, professional licensing, and experience parameters.

  1. Bachelor's degree in accounting or finance.
  2. CPA certification preferred.
  3. A minimum of ten years of hands-on accounting and managerial experience.
Location: Santa Ana, CA 

To apply, please click here!

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