Careers at SPJA

The Society for the Promotion of Japanese Animation “SPJA” is a 501(c)6 mutual benefit non-profit trade organization actively seeking to fill multiple positions in various fields to help with the organization's growth. The SPJA is ideal for someone seeking to make a difference in a culture-based community, providing not only operational support to the organization but helping to promote a positive work environment for both employees and volunteers.

Experience Requirements: Coordinator candidates should have a minimum of 3 years of related work experience, Manager roles require a minimum of 5 years of experience, and Director roles require a Minimum of 10 years’ experience. You must have strong leadership skills as all paid roles within the organization require leading teams and managing vendor relationships. An ideal candidate will have strong consensus-building skills, tremendous personal integrity, and dedication to superior customer service. They will be hands on workers who are self-starters and have excellent communication skills in addition to strong technical skills required of the specific position.

To apply: Please submit a resume in PDF and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submitted in alternative formats may not be viewable and make result in a failure to apply. The positions listed below require different skill sets and applying for multiple positions at once will decrease your likelihood for consideration.

Director of People

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The Director of People is a highly visible hands-on position that covers all human resource functions including thought leadership and coaching, learning and development, cultures and employee relations, benefits, compensation, talent acquisition, performance management, research, and staying current with all labor laws.

Responsibilities

  • Strategically advise business leaders on organizational and design development, competency models, leadership development, employee engagement and retention, performance management and measurement, succession planning, talent reviews, change management, and talent acquisition
  • Identify learning opportunities to prepare employees for career development, including building the Management/Leadership Training Program
  • Design our Employee & Volunteer Engagement Program to better understand, encourage and reward high performance, monitor metrics around employee satisfaction, and recommend improvements based on data analysis
  • Formalize career pathing models for various levels of employees, including performance review processes and career development plan
  • You’ll serve as a gatekeeper of our culture, passionately helping pinpoint and preserve those key elements that have made SPJA successful
  • Develop comprehensive hiring and talent strategy including employment branding, talent channel development, and candidate engagement
  • Support employee relations through proactive and, as necessary, reactive interventions confidentially and fairly
  • Develop and manage a competitive compensation program by completing regular market analysis, designing pay structures, conducting cost analyses in regard to attrition, retention, and time-to-fill
  • Develop and deliver a comprehensive People & Talent strategy that integrates and closely aligns with the business strategy and ongoing needs
  • Maintain knowledge of industry trends and employment legislation that ensures compliance
  • Manage HR budget and continually look to provide the best benefits at the best cost and communicate benefit information to employees
  • Manage 3-5 direct reports and indirectly 1,500+ volunteers
  • Director of People assumes other responsibilities as assigned by direct supervisor.

Requirements

  • A minimum of 7-10 years’ experience in People/HR function(s) with strong working knowledge of all key functional areas – HR policies and practices, compensation and benefits, organizational change and effectiveness, and promoting process improvements
  • HR certification such as PHR, SPHR or SHRM-CP required
  • Non-profit organizational management experience is a plus
  • Ability to work in a confidential environment supporting 40+ employees and 1,500+ volunteers
  • Proven capabilities as a manager, a great recruiter and developer of talent, and continually fostering teamwork on your team and across the company
  • Be a champion who reinforces our core company values and cultures, with a history of creating programs to help engage & retain employees and volunteers.
  • Comfortable working in a fast-paced and dynamic environment with all levels of employees
  • Ability to bring the highest level of kindness and compassion to everything you do.
  • An understanding of anime and/or video game fandom culture

To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Senior Sponsorship Sales Manager

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The Senior Sponsorship Sales Manager will work to bring appropriate parties from the anime & video game ecosystem to our events through sponsorships and unique activations. The successful candidate will work most closely with our executive team and internal/external partners to ensure alignment of sponsorship offerings with business goals. This role requires a blend of skills – strong sales experience, an understanding of event operations, business development, and the anime & video game ecosystem. Experience in tracking of sales efforts and forecasting appropriately is very important for success.

The Senior Sponsorship Sales Manager must have a strong presence as executive level sales meetings will be common. The candidate also knows how to prioritize competing deliverables, is a problem solver, is unwaveringly flexible, has deep experience in sponsorships in the anime and video game industry, loves events, and wants to work with an amazing team of individuals that are passionate about partner success.

Responsibilities

  • Support the packaging, pricing, promotion, selling, and activation of sponsorships for SPJA’s corporate events (Anime Expo, Project Anime, etc.)
  • Exhibit creativity to brainstorm and develop net new sponsorship opportunities across the portfolio
  • Collaborate with SPJA’s executive team, internal/external partners to ensure alignment of sponsorship opportunities to company’s business goals
  • Build and maintain strong relationships with internal and external contacts
  • Strive for operational excellence across necessary functions, such as sales operations
  • Create and/or utilize CRM platforms to track sales outreach, open opportunities and revenue
  • Travel onsite to provide event execution and partner support
  • Sr. Sponsorship Sales Manager assumes other responsibilities as assigned by direct supervisor.
  • Sell, sell, sell, sell ~ !

Required Skills / Experience

  • Highly motivated individual with energy, enthusiasm, and passion for the anime and video game business
  • Ability to manage multiple priorities seamlessly in a fast paced and dynamic environment
  • Strong team work is a must, the team dynamic is non-negotiable
  • Experience positioning and selling marketing sponsorships with demonstrated ability to negotiate
  • Killer executive presence, meetings with leadership are commonplace
  • Underlying understanding of the operational intricacies of events big and small, SPJA events range from 100,000+ registrants with 500+ sponsors to less than 100 registrants with 2 sponsors
  • Strategic and analytical thinker that can position events as a key part of any prospect’s marketing mix
  • Capable of creating and nurturing relationships across multiple industries
  • Proficiency with CRM platform such as Salesforce CRM.
  • 5 to 10 years experience in the anime and/or video game industry in the following areas: Sales, Sponsorships, Marketing, and/or Events
  • B.A. / B.S. in Business, Marketing, Strategic Planning, Communications, or related experience
  • Master’s degree a plus

To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Temp. Administrative Coordinator

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TEMP. Administrative Coordinator supports SPJA Group Directors and above in the office with general office tasks to keep the office, and records management organized. Primary responsibilities include, but are not limited to:

  • Organization: Arranging archived and current documents in alphabetical and chronological order.
  • Archiving: Clearly labeling and organizing files from previous years.
  • Records Management: Updating electronic record of archives for reference.
  • Records Retrieval: Find and retrieve information from files in response to requests from authorized users.
  • Expense Reporting: Gathering and documenting receipts from Directors and C-Level travel to submit to Finance.
  • Reception: Act as a back up to front desk needs when requested.
  • Contact Management: Maintaining list of key business contacts and cards collected by various employees ensuring updated mailing list and organization is in place as well as light relationship management for general SPJA communications. This includes distribution of information to vendors, research, interfacing with prospective vendors, and other reasonable administrative support.
  • Office Support: Printing, copying, faxing, filing materials as requested by authorized persons.
  • Travel Coordination: Manage Director and C-Level schedules, including travel arrangements and any scheduling communication.
  • Relationship Building: Demonstrate positive interpersonal relations in dealing with staff, attendees, and vendors in a professional and confidential manner.
  • Calendar Management: Ability to prioritize and communicate scheduling conflicts with director level employees and above.
  • Warehouse Support: Arrange warehouse and storage unit visits with the different groups and managing communication for pallet pulls with the warehouse.
  • Other duties as assigned.

To perform the Temp. Administrative Coordinator job successfully, an individual must be able to perform essential responsibilities satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of a Coordinator.

Requirements:

  • Strong organizational skills. Must be able to maintain professionalism with staff, vendors, and business partners in an organized fashion in the midst of disorganization. Ability to work amicably with a variety of personalities.
  • In good health, may be required to handle packages up to 30 lbs in weight.
  • Able to meet deadlines in a fast moving environment. Must remain calm and level-headed under pressure. Consistent demonstration of quality work and good judgment.
  • Flexible with strong communications skills under pressure.
  • Must have an active California Driver’s License in good standing.
  • Must be able to attend meetings, conferences and events (including social functions) as necessary.
  • Ability to maintain confidentiality within the organization with a high level of personal ethics.
  • High level of dependability without supervision.
  • Compliance with SPJA vision and direction as provided by higher levels of the organization including, but not limited to: specific deliverables states pre-event, budget, and internal policies.

To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Industry Relations Coordinator

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The Industry Relations Coordinator supports the Director of Industry Relations with general administrative tasks. Primary responsibilities include, but are not limited to:

  • Expense Reporting: Gathering and documenting receipts from Industry Relations Director and complete expense report in compliance with Finance’s guidelines.
  • Contact Management: Maintaining list of key business contacts and cards collected updated mailing list and organization is in place as well as light relationship management via email and phone.
  • Travel Coordination: Coordinate travel meeting schedule and arrangements for Director of Industry Relations.
  • Relationship Building: Demonstrate positive interpersonal relations in dealing with staff, attendees, and industry partners in a professional and confidential manner.
  • Calendar Management: Manage meeting calendar for Director of Industry Relations, this includes prioritizing and communicating schedule conflicts.
  • Other duties as assigned.

To perform the Industry Relations Coordinator job successfully, an individual must be able to perform essential responsibilities satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of a Coordinator.

Requirements:

  • Strong organizational skills. Must be able maintain professionalism with staff, vendors, and business partners in an organized fashion in the midst of disorganization. Ability to work amicably with a variety of personalities.
  • In good health, may be required to handle packages up to 30lbs in weight and walking for up to 4 hours at a time.
  • Able to meet deadlines in a fast moving environment. Must remain calm and level-headed under pressure. Consistent demonstration of quality work and good judgment.
  • Flexible with strong communications skills under pressure.
  • Must have strong literacy and oral proficiency in the Japanese language.
  • Must be able to attend meetings, conferences and events (including social functions) as necessary.
  • Ability to maintain confidentiality within the organization with a high level of personal ethics.
  • High level of dependability without supervision.
  • Compliance with SPJA vision and direction as provided by higher levels of the organization including, but not limited to: specific deliverables states pre-event, budget, and internal policies.
  • 3 years of experience in the Entertainment industry preferred.

To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.