Careers at SPJA

The Society for the Promotion of Japanese Animation “SPJA” is a 501(c)6 mutual benefit non-profit trade organization actively seeking to fill multiple positions in various fields to help with the organization's growth. The SPJA is ideal for someone seeking to make a difference in a culture-based community, providing not only operational support to the organization but helping to promote a positive work environment for both employees and volunteers.

Experience Requirements: Coordinator candidates should have a minimum of 3 years of related work experience, Manager roles require a minimum of 5 years of experience, and Director roles require a Minimum of 10 years’ experience. You must have strong leadership skills as all paid roles within the organization require leading teams and managing vendor relationships. An ideal candidate will have strong consensus-building skills, tremendous personal integrity, and dedication to superior customer service. They will be hands on workers who are self-starters and have excellent communication skills in addition to strong technical skills required of the specific position.

To apply: Please submit a resume in PDF and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submitted in alternative formats may not be viewable and make result in a failure to apply. The positions listed below require different skill sets and applying for multiple positions at once will decrease your likelihood for consideration.

Director of Marketing

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The Director of Marketing plans and directs marketing activities in conjunction with third party vendors contracted by the SPJA by personally performing/overseeing the following duties:

  • Branding: Ensuring organization’s image externally and internally is consistently portrayed in presentation of images, photos, written and verbal communications, and web design.
  • Advertising: Ensure appropriate communications and SPJA features are properly advertised via multiple platforms including, but not limited to: print, e-mail, and social media.
  • Business Development: Develop and maintain business relationships with both industry and non-industry related companies to build long term partnerships for sponsorship opportunities as well as exchange opportunities. Leverage existing relationships into partnership and promotions opportunities for the SPJA brand.
  • Press: Develop and maintain relationships with press & media contact both local and abroad to maximize public image presentation opportunities.   Be the consistent point of contact for all press inquiries regarding SPJA.
  • Public Relations: Proactively and reactively creating communications to uphold a positive public image, and address potential concerns of the organization in a public arena.
  • Merchandising: Providing creative solutions to maximize revenue for event branded goods.
  • Market Research: Develop and maintain a system to maximize Research and Development opportunities through external surveying of target market, and internal analytics of data. Monitor and report trends to other SPJA directors.
  • Creative: Providing creative and artistic oversight on advertisement and event imaging.
  • Publications: Responsible for the editorial direction, design, production and distribution
  • Event Marketing: Lead special projects to promote SPJA at various events including, but not limited to: press & industry socials, street team/guerilla marketing, and fan tables.
  • Budgeting: Develop short and long term plans for marketing related budgets. Maintain budget tracking for overseen budget in compliance with SPJA finance policies and procedures.
  • Management: Recruit and develop a team of volunteers to assist with Marketing needs year round and at SPJA events.

To perform the Director of Marketing job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of a Director level.

Requirements:

  • Ability to work amicably with a variety of personalities while maintaining professionalism.
  • Above average written and oral communication
  • Ability to maintain confidentiality within the organization with a high level of personal ethics.
  • Managerial skills to appropriately delegate and direct staff and third party vendors.
  • High adaptability to changing needs.
  • High level of dependability without supervision.
  • Consistent demonstration of quality work and good judgment
  • In good health, there is constant walking to supervise all the departments during the convention.
  • Flexible with strong communications skills under pressure.
  • Must live in Southern California with reliable, independent transportation.
  • Must be able to attend meetings, conferences and events (including social functions) as necessary.
  • Compliance with SPJA vision and direction as provided by higher levels of the organization including, but not limited to: specific deliverables states pre-event, budget, and internal policies.
  • Working knowledge of the Japanese language and culture preferred.

To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Division Manager of Exhibits

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The Division Manager of Exhibits fulfillment is responsible for the management and coordination of SPJA Event’s.   This includes overseeing design, set up, placement, layouts, project management and overall customer service.  The major areas of responsibility include:

  • Exhibit Hall Management: Utilizing Salesforce to manage current and prospective exhibitor list for prospecting, and coordination of individual Exhibitor needs and requests. Exhibitor placement and onsite execution. Working with Exhibitors pre, onsite and post event
  • Marketing: In conjunction with SPJA’s marketing department, assist in development, and produce Exhibitor packet to distribute to potential Exhibitors.
  • Communications: Provide consistent and clear communication to Exhibitors/Sponsor’s prior to convention to ensure confirmations and information is received, and understood.
  • Contract Management: Ensure the fulfillment of each Exhibitor and Sponsorship Contract is attainable, and coordination with necessary parties to ensure customer satisfaction.
  • Booth/Sponsorship Activation Coordination: Placement and design of all layouts for event.
  • Compliance: Ensure Exhibit Hall/Artist Alley/Sponsorship floor plans are approved by the Fire Marshall, and execution meets floor plan layouts. Ensure compliance with insurance, legal, health and safety obligations.
  • Monitoring: Creating and enforcing infringement policies regarding goods sold at exhibit booths.
  • Decorator Management: Work with 3rd party decorator and vendors to ensure all decorator needs (e.g. signage, carpeting) are addressed and fulfilled.
  • Plan, design and produce events while managing all project delivery elements within time limits
  • Liaise with clients to identify their needs and to ensure customer satisfaction
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day

The Division Manager of Exhibits fulfillment assumes other responsibilities as assigned by the acting supervisor.

To perform the Division Manager of Exhibits fulfillment job successfully, an individual must be able to perform each essential responsibility satisfactorily.  These requirements are representative, but not all-inclusive of the knowledge, skill, and ability required for this role.

Requirements:

  • Development, production and delivery of projects from proposal right up to delivery.
  • Delivering events on time, within budget, that meet (and hopefully exceed) expectations. Being responsible for all project budgets from start to finish.
  • Setting, communicating and maintaining timelines and priorities on every project
  • Communicating, maintaining and developing client relationships
  • Managing supplier relationships
  • Managing operational and administrative functions to ensure specific projects are delivered efficiently
  • Providing leadership, motivation, direction and support to your team
  • In good health, there is constant walking to supervise all the departments during the convention.
  • Must possess good problem-solving skills and judgment.
  • Working well and remain calm under pressure.
  • Must live in Southern California with reliable, independent transportation.
  • Must be able to attend meetings, conferences and events (including social functions) as necessary.
  • Strong organizational skills, Note taking
  • CAD drawing skills or Sketch Up

To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Finance Director

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Finance Director

The Finance Director plans and directs financial planning, recording, and forecasting by personally performing the following duties:

  • Organizational Development: Develops, implements and enforces priorities, policies and procedures relating to financial management, budget, and accounting.
  • Project Management: Prepares all requested financial statements and reports. Leads in the preparation of statements and reports of estimated future costs and revenues. Reviews statements with Directors and CEO.
  • Records Management: Maintains accounting records to show receipts and expenditures. Balances general ledger(s), accounts receivables, accounts payables, property, and operating expenses, and financial records.
  • Vendor Management: Maintains and communicates finance/accounting needs with 3rd party vendors (accounts receivable, accounts payable)
  • Auditing: Directs internal audits involving review of accounting and administrative controls. Coordinates preparation of external audit materials and external financial reporting.
  • Process Improvement: Establishes system controls for new financial systems and develops procedures to improve existing systems.
  • The Finance Director assumes other responsibilities as assigned by the CEO.

To perform the Finance Director job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of a Director level.

Requirements:

  • Ability to work amicably with a variety of personalities while maintaining professionalism.
  • Above average written and oral communication
  • Interpersonal sensitivity when communicating essential and necessary financial information to others.
  • Ability to maintain confidentiality within the organization with a high level of personal ethics.
  • Demonstrated ability to provide innovative organizational support.
  • High adaptability to changing needs.
  • High level of dependability without supervision.
  • Consistent demonstration of quality work and good judgment
  • Extensive knowledge of Excel and Quickbooks preferred.
  • Finance degree and/or related certification/degree(s) required.
  • Knowledge of Japanese culture and business preferred.
  • Experience with Non-Profit accounting preferred.
  • Available for a non-traditional work schedule including mandatory work on 4th of July Holiday.
  • CPA or Public Accounting experience strongly preferred.

Please submit a resume in PDF format and e-mail introducing yourself to hr@spja.org with the subject: Application: Finance Director.


To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.