Careers at SPJA

The Society for the Promotion of Japanese Animation “SPJA” is a 501(c)6 mutual benefit non-profit trade organization actively seeking to fill multiple positions in various fields to help with the organization's growth. The SPJA is ideal for someone seeking to make a difference in a culture-based community, providing not only operational support to the organization but helping to promote a positive work environment for both employees and volunteers.

Experience Requirements: Coordinator candidates should have a minimum of 3 years of related work experience, Manager roles require a minimum of 5 years of experience, and Director roles require a Minimum of 10 years’ experience. You must have strong leadership skills as all paid roles within the organization require leading teams and managing vendor relationships. An ideal candidate will have strong consensus-building skills, tremendous personal integrity, and dedication to superior customer service. They will be hands on workers who are self-starters and have excellent communication skills in addition to strong technical skills required of the specific position.

To apply: Please submit a resume in PDF and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submitted in alternative formats may not be viewable and make result in a failure to apply. The positions listed below require different skill sets and applying for multiple positions at once will decrease your likelihood for consideration.

Accounts Payable Coordinator

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The Accounts Payable Coordinator completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The Accounts Payable Coordinator assists with the daily tracking of payable invoices and payments as well as weekly bank cleared transactions. The position also is a leading role in managing volunteers of the finance team. To perform the Accounts Payable Coordinator job successfully, an individual must be able to perform each essential responsibility satisfactorily while meeting deadlines. These requirements are representative, but not all inclusive, of the knowledge, skill, and ability required for the role.

The major areas of responsibility include:

  • Collect and review all payment requests and ensure that 2 approvals and appropriate details are attached.
  • Charges expenses to appropriate General Ledger accounts and to approved budget lines.
  • Track budget expenses, attention to detail, thoroughness, organization, analyzing information, maintain vendor relationships.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers by requesting completed IRS W9 forms; scheduling and preparing weekly disbursement checks; contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
  • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
  • Manage petty cash disbursements; receiving proper requests and approvals, recording transactions, collecting left over changes, leading monthly petty cash counting with another team member.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Records Management: Maintains and organizes financial files within the office ensuring there is an electronic back-up of all physical documentation.
  • Protects organization’s value and certain payable information by keeping information confidential.
  • Updates job knowledge by seeking and participating in educational opportunities.
  • The Accounts Payable Coordinator assumes other responsibilities as assigned by the Director of Finance.

To perform the Accounts Payable Coordinator job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive of the knowledge, skill, and ability required for this role.

Requirements:

  • Achieve accuracy and meet assigned deadlines.
  • Ability to work amicably with a variety of personalities while maintaining professionalism.
  • Above average written and oral communication.
  • Interpersonal sensitivity when communicating essential and necessary financial information to others.
  • Ability to maintain confidentiality within the organization with a high level of personal ethics.
  • High adaptability to changing needs.
  • High level of dependability without supervision.
  • Maintain dependability during mandatory extreme overtime for Anime Expo.
  • Consistent demonstration of quality work and good judgment.
  • Proficient knowledge of Excel and QuickBooks is preferred.
  • Must be able to perform required tasks at Anime Expo site and away from SPJA office.
  • Must be able to manage staff and vendors at Anime Expo and at other facilities.

To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Inside Sales Coordinator

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The Inside Sales Coordinator plays a key role in sales while supporting the largest Asian/Japanese event in the US! Experience SPJA’s international culture while helping change the lives of thousands of people.  Advance in your career as we continue to grow our Anime Expo event at a phenomenal pace (over 80% since 2014).

The Inside Sales Coordinator helps bring our event to life and keeps our team and customers informed. You’re responsible for the coordination and support of all sales and partnership needs for SPJA.

Responsibility

  • You’ll support the Sales team, managers and clients; coordinate with Logistics and Entertainment team to ensure on time delivery and inventory status and arrange services through Operations and follow-up with customers
  • Process daily sales orders, sales reports, presentations and forecasts
  • Manage, create and present Open order reports and other status reports
  • Provide RMA (Return Material Authorization) service
  • Maintain a pleasant and professional relationship with customers and ensure their overall satisfaction
  • Manage, create and update all order information both physically and digitally
  • Prepare quotes, deal with regulatory issues, work closely with logistics team, and provide excellent customer service
  • Work in partnership with outside sales staff and occasionally accompany Outside Sales to external meetings
  • Manage event supply chain, house accounts and existing customers.
  • Work with Operations & Customer service department with coordination of service fulfillment and documentation
  • Enter new orders and purchase orders
  • Work with accounting/finance regarding audits, supplier accounts payable, or customer accounts receivable issues which require additional documentation or operational solutions
  • Visit customers, suppliers, or other business partners if required
  • Support Business Development team
  • Scheduling: review and communicate all sales related scheduling for all SPJA events and programming.

Requirements

  • You bring 2+ years B2B experience selling or supporting the sale of services
  • You can give examples of excellent organization, administrative, and communication skills
  • Fully proficient in MS Office, order entry, purchase orders, invoices, and shipping documents
  • SAP or ERP experience a plus
  • Impress us with your multitasking ability, organization, administrative skills
  • This role speaks to the world about our events, so fluency in Japanese is a big plus
  • You bring hustle, our events involve walking all day
  • You apply good judgement, high ethics and calm problem-solving skills, even under pressure
  • Able to attend meetings, conferences and events (including social functions) as necessary
  • Supply chain management experience highly desired
  • Account management experience helpful
  • Occasional travel

Benefits
Medical, Dental, Vision, 401(k) and more


To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Marketing Coordinator (Seasonal)

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The Marketing Coordinator helps develop and execute our key Anime Expo marketing strategies and communication, leveraging their passion for media relations, buzz building events, graphic designs. This is a fast moving role, so  being a quick learner and effective communicator is critical. The Marketing Coordinator will report directly to the Marketing Project Manager. This can be great hands-on experience for a high performing college student in their undergrad Junior or Senior year of marketing, communication, or journalism.

Responsibilities

  • Manage Industry and Press badge application approval process
  • Partner with the Marketing Project Manager to manage communications production and workflow
  • Collaborate with other departments as needed to help promote the company’s brand
  • Assist Marketing team with social media, merchandising & prizing
  • Courteous host to all guests, prepare and send emails, notes, invitations, etc
  • Assist in coordinating meeting notes and scheduling

Requirements

  • You’ve completed projects or have experience in public relations, communication, or journalism
  • Demonstrated ability to perform multiple tasks accurately and meet deadlines in a fast-paced and collaborative environment
  • Ability to work amicably with a variety of personalities while maintaining professionalism
  • Able to demonstrate great writing skills
  • Discretion when communicating essential information, especially regarding financial information
  • Ability to maintain confidentiality within the organization combined with high personal ethics
  • High adaptability to changing needs, dependability without supervision, and consistent quality work
  • Graphic Design systems working knowledge such as Illustrator, photoshop, In-Design, and others is highly desired

Seasonal part-time, between 10 – 40 hours per week (we are flexible)

  • January – March between 10 – 20 hours per week
  • May – July between 30 – 40 hours per week

To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Project Anime Coordinator

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The SPJA team supports two key areas of anime promotion; ongoing worldwide anime events with Project Anime, and our Anime Expo, the large, annual Los Angeles conference held in July. Join our Project Anime team – increase anime worldwide community awareness, connect and bring organization to our contacts, vendors, groups and events. Your role reports directly to the  Director of Project Anime.

The Project Anime Coordinator will provide support to the Director of Project Anime in planning, organizing, researching and attending critical conferences with the Anime Industry. You’ll coordinate and travel to key Project Anime Events including Project Anime Los Angeles each July and Tokyo in March.

Responsibilities

  • Relationship Building
    • Creates long lasting impressions with industry partners and 3rd party vendors to provide consistent and positive branding for Project Anime and SPJA as a whole.
  • Market Research
    • Helps conduct quantitative and qualitative reviews from industry partners and related vendors
  • Contact Management
    • Maintaining list of key business contacts and cards ensuring updated mailing list and organization is in place as well as light relationship management for general SPJA communications.
  • Group Facilitation
    • Supports the facilitation of group discussions via online forums, in person meetings, and as MC at Project Anime events to ensure relevancy of discussions and moderation of comments.
  • Community Outreach
    • Assists in the development and management of special events, activities (outside of Project Anime conferences) and volunteer management, serving the Anime Industry and its surrounding community.
  • Volunteer Management
    • Coordinates with the Director of Project Anime in hiring, training, and providing performance management of Project Anime volunteers.
  • Requirements

    • Ability to travel nationally and internationally- you have or can obtain a valid US passport by the end of February 2018
    • Working knowledge of the Japanese language and culture strongly preferred
    • You can give examples of your ability to resolve chaos, bring organization and maintain professionalism with a variety of nationalities,  staff, vendors, and business partners
    • High level of producing quality work on-time, your good judgment does not require constant supervision.
    • Demonstrated ability to meet deadlines in a fast moving environment and adapt to changing needs
    • You have the ability to bring calm and level-headed problem solving

    Benefits
    Medical, Dental, Vision, 401(k) and more


    To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Senior Entertainment Manager

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The Senior Entertainment Manager brings our event to life. You’re responsible for the management, maintenance, coordination, and support of all entertainment programming and content execution for SPJA events and you lead the employees and volunteers who help you get it done.

Major responsibilities

  • Content & Programming Execution: execution and logistics for content & programming strategy of SPJA’s event which have excess of 800+ hours of programming such as concerts, panels, workshops, interactives, streaming, and other content related programming.  Close collaboration with the Director of Operations, Directory of Industry, Director of Content, and executive team plus successful communication with partners, talent, agencies, and external management staff.
  • Relationship Building: retaining and communicating with existing entertainment relationships both domestically and internationally plus Guest of Honor Relations, ensuring an exceptional experience for our high profile guests.
  • Administration of Entertainment department travel, event calendar, and expense reporting and the development of department standards and operating procedures.
  • Volunteer Management within Entertainment division such as Main Events, Guest Relations, Programming, etc.  Support and recruit a volunteer event team in excess of 500 volunteers.
  • Vendor Management in which you source, negotiate, and manage performances of key third-party vendors such as audio & visual, event ticketing, decorator, etc.
  • Planning & Budget Management:  Develop, track, and manage all functions of the Entertainment department budgets including forecasting, planning, and compliance with SPJA finance policies and procedures.
  • Managing, coaching, and developing 4-7 direct entertainment reports such as Entertainment Manager and various division level managers’ adherence to company objectives and procedures. Recruit and develop teams of entertainment volunteers for SPJA related events.

Requirements

  • You easily explain your ability to grow and develop both employee and volunteer teams
  • You can describe why you call yourself an “Excellent Project Manager” and wow us with examples- keeping in mind this role balances thousands of projects, big and small
  • Impress us with your multi level Brand Management savvy and ability to engage talent, panels, licensing, domestic streaming, and pop culture
  • You bring 5+ years of proven results in event planning and/or operational management experience in the anime and/or video game industry
  • Bachelor’s Degree in Marketing, Advertising, or Business related degree preferred
  • This role speaks to the world about our events, so fluency in Japanese is strongly preferred
  • You bring hustle, our events involve walking all day
  • You apply good judgement, high ethics and calm problem-solving skills, even under pressure.
  • Must be able to attend meetings, conferences and events (including social functions) as necessary.

Benefit
Medical, Dental, Vision, 401(k) and more


To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.

Volunteer Coordinator

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We have a strong team with which supports ongoing anime events and one really big annual conference held in July. Join our newly structured HR team & goals for 2018 – increase volunteer engagement, support and provide the right training to our dynamic volunteer team. Your role reports directly to the new HR Director. A passion for Japanese Anime is key in this role.

Priorities

  • Comprehensive volunteer coordination for our 1,500+ volunteer team
  • Recruiting, on-boarding, scheduling and training volunteers
  • Assist in planning events, coordinate housing and meet volunteer needs during our annual Anime Expo

 

Requirements

Experience

  • Coordinated volunteer programs including scheduling and management of volunteer participation
  • Created and oversaw volunteer communications and updates
  • Familiar with Event Management environment and Volunteers- strong plus
  • Demonstrated ability to organize large groups of people and several projects simultaneously

For your growth

  • Working with executive level leaders on key events
  • Grow your volunteer leadership expertise
  • Have a strong voice in shaping the volunteer experience
  • Develop the skills to move forward in your career

Education
Bachelor degree required

Benefits
Medical, Dental, Vision, 401(k) and more


To apply please submit a resume in PDF format and brief e-mail introduction to hr@spja.org with the position of interest in the subject title. Please note that resumes submit in alternative formats may not be viewable and make you ineligible to apply.